Town of Cortland, NY

Currently:
April 20, 2014
12:27 PM
Town Clerk  
About Joann Dyckman   
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Town Clerk Joann Dyckman

Phone:  914-734-1020  Email: 
joannd@townofcortlandt.com

 

Jo-Ann Dyckman is proud to be serving her 15th year as Cortlandt's Town Clerk after being elected to three, four year terms.

Prior to running for public office Jo-Ann was publisher for many years of the local newspaper the "Cortlandt Observer". It was during those years, reporting the local news, that she realized her desire to serve the people of Cortlandt in a different capacity.

 


Public service comes in many forms and Jo-Ann has a strong background of leadership and advocacy involved in many community related organizations and volunteer roles. Starting at the age of 14 as a candy striper at the Hudson Valley Hospital Center, her dedication has spanned decades and includes serving on the Committee for Respect and Tolerance (HHHS); the Cortlandt Advanced Life Support (Paramedic) Committee; past President of the Verplanck Residents' Association; and the Cortlandt Waterfront Preservation Committee. She currently volunteers time as a Town Hall campus gardener and is particularly proud the renovation that the Town Hall Courtyard has undergone as this area is used several times throughout the year including Memorial Day to honor our Veterans. Jo-Ann was involved with the development of the Cortlandt Technology Committee and the Green Team at Town Hall. This new “Green Team” initiative includes a plan to reduce Cortlandt’s consumption of energy by 25%.

 

Since taking office in 1998 Jo-Ann has spearheaded a series of bold initiatives in the Town Clerk's Office to update the technology and incorporate modern management techniques in the day-to-day operations. Major accomplishments include:

 

Ø      moving to automated records retention and the use of several software programs to allow for instant retrieval for vital statistics, licenses and permits.

Ø      Working closely with the Town IT department she now scans and electronically transmits vital information packets to Town Board members and department heads saving many hundreds of pages in paper

Ø      Transcribes minutes using streaming video.

Ø      Implemented the Laserfiche program which allows practically instant retrieval of documents dating back decades.

 

 

 "When I was first elected to the position of Town Clerk 15 years ago my office staff typically used a process server, copy machine, fax and phone and even an antiquated typewriter.  By implementing an innovative and proactive approach over many years, a typical day now includes the use of up to date computers with high speed internet access, scanned documents, e-mail with attachments, the electronic transfer of funds,  web pages and several software programs that allow for almost instant retrieval of documents dating back for decades, and efficient tracking of vital statistics."

 

Responsibilities of the Town Clerk span a wide spectrum that includes assisting with the preparation of the Town Board business agendas, resolutions, local laws and ordinances with detailed and time sensitive follow-up; execution of hundreds of Town Board authorized contracts and agreements; preparation of all Town Board and Public Hearing minutes; maintaining required securities; issuance of various licenses and permits in accordance with Town and New York State law; and all Town records retention.

 

Jo-Ann Dyckman serves as the Registrar of Vital Statistics and issues all birth, death and marriage certificates in the Town of Cortlandt. She is the local election liaison for Westchester County and Town Freedom of Information Officer. "It is vital that the Town Clerk utilize the power of her office to create a climate conducive to progressive planning, productive problem solving and effective, efficient public service for all citizens."

 

Jo-Ann is a lifelong area resident and has made the Town of Cortlandt her home for the last 35 years. She is the proud mother of Wendy, 29, a graduate of Hendrick Hudson High School and the University of Massachusetts, currently working for a large law firm in Boston; and Sarah, 23, also a graduate of Hendrick Hudson High School, currently working in Tarrytown as a Certified Medical Assistant.

 

 


 




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