Town of Cortland, NY

May 28, 2017
6:13 PM

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Town of Cortlandt
Purchasing and Central Supplies Department

Director of Purchasing: Peter H. McMillan 
Purchasing e-mail address:

1 Heady Street
Cortlandt Manor, New York
(Right next to Cortlandt Town Hall)
Bids and Proposals can be obtained at that location in person during office hours or by calling (914) 734-1047.

Main Number: (914) 734-1046

Our site is designed to assist current and potential suppliers.

The Town of Cortlandt has Scrap and Surplus Items available to the public.  Items may include computers, file cabinets, office furniture, vehicles and other equipment.  For more information please call David J. Doyle at (914) 734-1037 or e-mail

2017 Surplus Online Auction is tentatively scheduled for this spring.  Check back here soon for details.


More recently, the Purchasing Department became responsible for the Cortlandt Heating Oil Plan (CHOP).  More information is available by clicking CHOP or contacting David Doyle,, at (914) 734-1037.  Applications are available by clicking CHOP Application. For  a list of participating companies click here.


The Empire State Municipal Purchasing Group was formed in 2013 and is a consolidation of five regional municipal purchasing groups including the Hudson Valley Municipal Purchasing Group. The Empire State Purchasing Group is an instrumentality of local governments (General Municipal Law §119-o), is the statewide purchasing organization of local governments and certain not-for-profit organizations providing services on behalf of local governments. The Empire State Purchasing Group works on procurement related issues in an effort to provide efficiencies in the procurement process and obtain the best value for its taxpayers.
The Empire State Municipal Purchasing Groups Cooperative Purchasing Group was formed with the basic objective of reducing costs through economies of scale created through volume buying and to make it easier for New York State local businesses to obtain information about local government contracting opportunities through the use of a Statewide Bid Notification System. Participating jurisdictions have also experienced cost savings through the reduction or elimination of administrative costs through the use on the Statewide Bid Notification System.
The Empire State Municipal Purchasing Group promotes an exchange of management and technical information among New York State purchasing officials and encourages the continuing education of procurement professionals throughout the state

For more information please click here or call the Empire State Bid System at 800-677-1997.


· Solicit bids through competitive bidding and established prices
· Issue Purchase Orders
· Manage the sale of surplus equipment and supplies
· Streamline methods and procedures on an on-going basis
· Search for new markets and source of supply
· Oversees the coordination of Shipping and receiving for the Town
· Supervise the management of the Central Supplies Office
· Assist departments with establishing computerized inventory programs
· Coordinate appropriate Requests for Proposals and price quotations 
· Maintain vendor files
· Maximize to the fullest extent possible the purchasing value of the Procurement
· Oversee all aspects established in the Towns Purchasing Manual


The Purchasing Department is responsible for purchasing all commodities, as well as certain services for the Town. Additional responsibilities include management of the Central Supplies Office/Shipping and Receiving and supervision of the Town mailing system. 

Please note that Bids for Public Works Projects may be administered by the Town of Cortlandt Department of Technical Services, Engineering Division, (914) 734-1060.

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