Members of the Cortlandt Planning Board 

  • Loretta Taylor, Chairperson
  • Thomas A. Bianchi, Vice Chairperson
  • Peter Daly, Member
  • Robert Foley, Member
  • Stephen Kessler, Member
  • George Kimmerling, Member
  • Jeffrey Rothfeder, Member

IMPORTANT NOTICE: New Application Submission Process - See below 
Applications will be accepted by appointment ONLY. Call 914.734-1080 to schedule a plan completeness appointment with Planning staff. Please follow the requirements laid out in the documents and checklists below. Incomplete applications will not be accepted.

Planning Board Submittal Date Schedule for 2018

Meeting Dates Work Session Submittal Date
Tuesday, January 9 Thursday, January 4 Wednesday, December 20
Tuesday, February 6 Thursday, January 30 Wednesday, January 24
Tuesday, March 6 Thursday, March 1 Wednesday, February 21
Tuesday, April 3 Thursday, March 29 Wednesday, March 21
Tuesday, May 1    Thursday, April 26 Wednesday, April 18
Tuesday, June 5 Thursday, May 31 Wednesday, May 23
Tuesday, July 10 Tuesday, July 10 Wednesday, June 27
Tuesday, August 28 Tuesday, August 28 Wednesday, August 22
Tuesday, October 2 Thursday, September 27 Wednesdsay, September 19
Tuesday, November 7 Thursday, November 1 Wednesday, October 24
Tuesday, December 4 Monday, December 29 Wednesday, November 20

This page outlines the Planning Board process. Applicants are encouraged to read this in its entirety before completing an application.

Overview & Application 

The Cortlandt Planning Board meets monthly – usually on a Tuesday. FOR A FULL LIST OF PLANNING BOARD MEETING SCHEDULES and view the Agenda and Minutes - click link OR click on the upper right hand side of the screen (navigation) - "Planning Division". See the drop down menu under "Meeting Schedules".


The application is available on line at:

In addition to the form, applicants are encouraged to:

  • Review relevant section of the Municipal Code available on the Town of Cortlandt Website.
  • Review application documents and submission requirements on the Planning Board pages of the Town of Cortlandt website.
  • Complete the full Planning Board Application Package and Checklist (link)

To submit an applicaton to the Planning Board, Applicants MUST schedule an appointment with the Clerk of the Planning Board. Chris Kehoe, AICP by calling (914) 734-1080 or emailing chrisk@townofcortlandt.com

Planning Board submission appointments will be available between 9 AM and 3 PM on Tuesdays and Thursdays at Town Hall,1 Heady Street, Cortlandt Manor NY. 

Application Review 
The Department of Technical Services Engineering, Planning and Legal department will review the application package upon receipt.
 Initial Application on Planning Board Agenda

The Planning Division will place new application on PB agenda as a “New Business” item for initial presentation and discussion with the Board. The PB may refer the application back to staff for a “Review Memo”, schedule a public hearing or initiate an approval depending on complexity of application.

 Internal Review Process & Applciation Review Memorandum 

DOTS: Engineering, Planning and Legal will prepare an “Application Review Report” with technical suggestions and pointing out where additional information may be required.  During this time plans may be referred (as needed) _ to the following:

  • Department of Environmental Services – Water & Sewer
  • Fire Departments
  • EMS/Paramedics
  • CAC/ARC (see below for more)
  • County, State and Federal agencies (as required)
 Response to Review Memorandum

The Planning Division collects and collates all comments and recommendations from various referrals and provides these to the applicant along with Plan amendment instructions. In the form of the Review Memo. Applicants are expected to amend plans based on Review Memo and external comments from interested and involved agencies s and provide a point by point response in the form of a narrative/cover memo in addition to revised drawings with all revisions highlighted. Amended plans must be signed and sealed by appropriate design professional. 

When DOTS staff determines the applicant sufficiently addressed the comments in the Review Memo the application will be placed on the next possible Planning Board agenda.  If no responses are received within 6 months the application is deemed to have been abandoned.

During this time applicants are strongly encouraged to schedule a meeting with the DOTS: Code Administration and Enforcement division to discuss all issues relating to compliance with local and State buildings codes.


When a completed application is placed back on a Planning Board agenda, the PB will determine if a Site Inspection is necessary.   Site Inspections are typically held on a Sunday morning and the applicant and/or their representative is expected to attend. If no site inspection is required, then application will progress direct to public hearing.


Applicants and or their representatives are required to attend the PB Meeting to present the project to the Board and the Public, to answer questions posed by the Board.  Once the review process is complete and the Planning Board has determined the application is ready for public hearing, the public hearing will be scheduled. Pursuant to the Town Code (Section 265-6 –i) for subdivision and Section 307-72 for Site Plans, legal notice MUST follow the steps outlined below:

  • The Town’s will:

The Town places the meeting agenda on its website and advertises the public hearing in the Town’s designated newspaper pursuant to New York State Open Meetings Law.

Signs for posting the property are made available to the applicant to be picked up from the Planning division.

The Town will notify adjacent municipalities when the proposed land use concerns property within 500 feet of a municipal boundary.

Westchester County, New York State and Federal agencies will also be notified, where applicable.

  • The Applicant will:

Post the subject property with the signs available for pick up at the Planning Division at Town Hall.Signs must be posted a minimum of twenty-one (21) days before the PB meeting.

Provide an affidavit of sign posting (available here) to be signed and returned to the Planning Division along with a photograph of the sign posted on the property prior to the Planning Board Public Hearing date.

Notification to abutting property owners including those across any street adjoining the proposed project to be mailed no later than 5 days prior to the meeting for subdivisions and 10 days for site plans. Town will provide applicants with public hearing notice to be mailed.

The Town’s online WebGIS system (link) allows easy abutter download to Excel. See video (link) for more information. Applicants are responsible for providing an accurate up-to-date list of abutters.Incomplete notification to area residents may require the PB to adjourn or requirement re-advertisement of the public hearing.

Provide an affidavit mailing (available here) to be signed and returned to the Planning Division prior to the Planning Board Public Hearing date.

   Decision of the Planning Baord 

After the close of the Public Hearing as per NYS Town Law, the Planning Board is required to approve, disapprove or approve with modifications the project within 62 days. With mutual consent of the applicant, this 62 day time period may be extended giving the Planning Board additional time.

The Planning Board will adopt a Resolution (either approving or denying) with conditions.  Applicant then works with Town Staff to comply with all Planning Board conditions of approval, resulting in a signed Subdivision or Site Plan Plat which is required prior to any site development permits or building permits being issued. 

Meetings Held at: Cortlandt Town Hall, 1 Heady Street, Cortlandt Manor, NY 

Questions/Comments:  Mr. Chris Kehoe, AICP, Dep. Director DOTS 
DOTS: Planning Division
1 Heady St
Cortlandt Manor, NY 10567 
(914) 734-1080