REGULAR MEETING

 

TOWN BOARD AGENDA –  DECEMBER 9, 2003

 

PLACE:                                                                                                          TIME:

 

TOWN HALL                                                                                                7:30 P.M.

ORDER OF BUSINESS

 

 

MEETING CALLED TO ORDER

 

 

PLEDGE TO THE FLAG

 

 

SUPERVISOR’S PROCLAMATIONS & REPORTS

 

“Happy Holidays”

 

ROLL CALL

 

 

TOWN BOARD REPORTS

 

 

APPROVAL OF THE MINUTES

 

Approve the minutes from the Regular Meeting of November 18, 2003.

 

 

PUBLIC HEARINGS

 

1.         Public Hearing to consider the adoption of the 2004 Budget.

 

            a) Close Hearing

            b) Resolution Amending the 2004 Preliminary Budget

            c) Adopt the 2004 Budget

            d) Adopt the 2004 Library Budget

 

 

 

                                                                                                                        Town Board Agenda

                                                                                                                        December 9, 2003

                                                                                                                        Page Two

 

2.         Public Hearing to consider the construction of a Wireless Communication Facility

by Sprint Spectrum L.P. at 477 Albany Post Road or an alternate site under consideration         by the Town Board.

 

a) Close Hearing

b) Adopt a Negative Declaration

c) Adopt a Resolution

 

3.         Public Hearings to be held simultaneously to consider the following for 2004:

 

1) Proposed Agreement for the Mt. Airy/Quaker Bridge Fire Protection District.

 

2) Proposed Agreement for the Furnace Woods Fire Protection District.

 

a) Close Hearings

b) Adopt Negative Declarations

c) Authorize Agreements

 

HEARING OF CITIZENS – AGENDA ITEMS ONLY

                                                                                                           

BID REPORTS

 

REPORTS

 

For the month of October, 2003 from the Water Division of DOTS.

 

For the month of November, 2003 from the Office for the Aging, the Purchasing Department and the Town Clerk.

 

OLD BUSINESS

Correspondence:

 

Receive and File the following:

 

1.         Reports from DES with respect to the following:

 

            a) Hollowbrook Lake conditions.

            b) Charles Cook Pool parking area.

            c) Speed limit signs in the area of Lake Allandale.

            d) Drainage on Mandy Court.

            e) Speeding on Lynwood Road.

            f) Drainage issues in the area of Briar Lane.

            g) Cynthia Road cul-de-sac.

            h) Kavana Building Fire Zone.

            i) Speeding on Sunset Road.

 

 

                                                                                                            Town Board Agenda

                                                                                                            December 9, 2003

                                                                                                            Page Three

 

2.         Quarterly Report dated October 31, 2003 from Westchester County with respect         to the    Sprout Brook Ashfill; and a summary report from the Director of DOTS  with respect to      same.

 

3.         September, 2003 Inspection Reports from the Nuclear Regulatory Commission with      respect to Indian Point Units 2 and 3.

 

4.         Letter from the Supervisor in opposition to proposed cuts to services at the       Montrose Veterans Facility; and forward same to our Federal elected officials.

 

NEW BUSINESS

Correspondence:

 

Receive and File the following:

 

1.         Report from the Purchasing Director with respect to the Purchasing Building.

 

2.         Letter of Intent from Westchester ARC with respect to a proposed Residential Alternative; and authorize the Town Attorney to respond within the required 40 days of          notice.

 

3.         Memos from Councilman John Sloan with respect to the following:

 

            a) Proposed Town Sponsorship of a Seminar on preventing the sale of beer and                                        alcohol to minors.

 

            b) Proposed Northern Westchester Towns coalition to study the possibility of                                 State legislation for a home sales tax for open space funds.

 

4.         Letter from Arcadia Kocybala with respect to a ZBA Decision.

 

5.         Letter from the Croton-Harmon School District with respect to the construction of         tennis courts.

 

Resolutions:

 

1.         Appoint Carol Conklin as the Mail Courier/Messenger to fill a vacancy effective            12/1/2003.

 

2.         Appoint Denise Lowry to the title Intermediate Typist as the Central Receptionist to fill a            vacancy effective 1/2/2004.

 

3.         Appoint a Senior Recreation Leader to fill a vacancy effective 1/2/2004.

                                                                                                                        Town Board Agenda

                                                                                                                        December 9, 2003

                                                                                                                        Page Four

4.         Appoint a part-time driver for the Office for the Aging to fill a vacancy.

 

5.         With respect to the proposed Tamarack Sewer District:

 

            a) Receive and File comments received during the 10 day period following the November               18, 2003 Public Hearing.

 

            b) Resolution with respect to the formation of the District.

 

6.         Resolution expressing an intent to consider a PVD Special Permit for Jacobs Hill located           on Rt. 6.

 

7.         Resolution setting the conditions for dedication of a road by the Town with respect to the           cost and the Town’s compliance with GASB.

 

8.         Authorize the Purchasing Director to seek RFP’s with respect to TV production services           promoting local businesses.

 

9.         Authorize an Agreement with Westchester County with respect to a grant for special      equipment for first responders.

 

10.       Authorize an Intermunicipal Agreement with Westchester County with respect to           Enhanced 911 Service.

 

11.       Authorize the Supervisor to execute Agreement Extensions with the NYS DOT covering           snow removal from state highways within the Town for 2004/2005 and 2005/2006.

 

12.       Authorize an Agreement with Cortlandt Self-Storage for the storage of Town Election    Machines for 2004.

 

13.       Authorize the following with respect to the Department of Technical Services:

 

            a) Evaluate Millington Road with respect to safety and improvements.

 

            b) A contract extension with Ward Associates with respect to evaluating Sprout Brook                 Park to include a Junior League Baseball Field.

 

            c) Further in-house evaluation of the proposed Youth Center on Memorial Drive.

 

            d) In-House Interior Design evaluation with respect to the community space at the Town                             Center.

 

            e) In-House Design and Landscape Evaluation with respect to the Town Hall entrance                    and courtyard. 

 

           

                                                                                                                        Town Board Agenda

                                                                                                                        December 9, 2003

                                                                                                                        Page Five

 

            f) Requests for Proposals with respect to survey services for the proposed traffic signal at                          Locust Avenue and Oregon Road.

 

            g) Contacting NYS DOT with respect to the concept of a Streetscape/Boulevard project                           for the Rt. 6 corridor.

 

14.       Amend the Town Vehicle Policy.

 

15.       Adopt the 2004 Capital Improvement Plan.

 

16.       Adopt the Town Meeting Schedule for 2004.

 

17.       Authorize Amendments to the 2003 Budget.

 

18.       Schedule a Public Hearing for January 13, 2004 to consider a Local Law with respect   to tax exemptions for qualifying senior citizens and persons with disabilities.

 

 

ADDITIONS TO THE AGENDA

 

 

BUDGET TRANSFERS                  

 

 

REPORTS FROM VARIOUS DEPARTMENTS

 

 

REPORTS FROM STANDING & SPECIAL COMMITTEES

 

 

SECOND HEARING OF CITIZENS

 

 

ADJOURNMENT

 

 

NEXT TOWN BOARD MEETING

 

 

DATE:            January 13, 2004                   

TIME:            7:30 P.M.       

PLACE:          TOWN HALL

Web Site Address:  www.townofcortlandt.com